Job Opportunities

Position: Accounts Payable Clerk

Santa Fe Springs, Ca.

Job Summary

This position is responsible for processing accounts payable bills and having a deeper knowledge of the types of accounts payable expenses and the processes. Perform analyses which may require the use of independent judgment, a thorough knowledge of the accounts payable principles and bookkeeping procedures. Ensures accuracy and payments are made timely for all operating expense invoices. This position maintains a high-volume of AP invoices.

Essential Job Functions:

  • Review, enter, and process payments for all invoices, including but not limited to the following:
    • Date stamp all invoices and any additional backup received on a daily basis.
    • Validate expense invoices for appropriate documentation, trends, and approval prior to payment. Enter into software according to department policies deadlines.
    • Code invoices by choosing specific general ledger account, consistent approvals as required, enter, and pay in timely manner. Verify invoices were expensed to proper location. Confirm all expenses have been received and input by due date or required date. Inform supervisor of any concerns.
    • Mail payments within two weeks of original receipt. Process payments at least once a week. Process check batch. Match invoices to checks, obtain all signatures and distribute accordingly.
    • Reconcile vendor monthly statements and related transactions in system.
    • Research and correct discrepancies. Bring disputed invoices to supervisor’s attention for proper accrual each month.
  • Ensures all expenses have been received and input for each month by utilizing various spreadsheets – looking at trends. Inform supervisor of any monthly accruals necessary.
  • Process monthly lease equipment and insurance payments at least one week prior to due date.
  • Audit receipts and proper documentation for expense report and credit card statements according to Company’s policy and IRS guidelines. Once receipts are verified, audited, and approved – forward to supervisor. Supervisor will keep a list of credit card expense reports to assist that reports are returned timely and saved in shared drive. Payment must be mailed within two weeks of original receipt.
  • Identify and resolve problems in a timely manner; gather and analyze information skillfully.
  • Maintain proper backup files for research, reference, and payment notes. Paid invoices to be filed weekly with new folders created when needed for easy access. Keep files current and orderly.
  • Document Standard Operating Procedures (“desk procedures”) and maintain current file for online billing with sites, usernames, passwords.
  • Additional job functions may be added and/or re-assigned as workload dictates.

Knowledge and Skill and Experience Required:

  • Strong interpersonal, written, and verbal communication, teamwork, and organization skills
  • Effective time management skills
  • Ability to multi-task
  • Provide and maintain high level of customer service skills
  • Detail Orientated
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